Data Protection Officer as a service
Our outsourced Data Protection Officer (DPO) service delivers a flexible and adaptable service to help you protect personal data and oversee your regulatory compliance with the regulation.
Your organization must have a Data Protection Officer if any of the following apply:
Appointing an internal DPO is a hard circle to square for many organizations.
Meeting the requirements for independence, expertise, ongoing support and training and adequate resources while not combining the role with any senior decision-making means an expensive recruit who will be hard to motivate and retain. Outsourcing the DPO role ensures a properly independent view, backed by substantially greater resources than you are likely to want to fund on your own.
Our commitment to quality, including the maintenance of a wide range of formal data protection and information security qualifications lets you show your customers that you take their privacy seriously. We also take on the continuous training obligation and ensure that you receive continuity of service.
The DPO as a Service is combined with our Helpline meaning you can turn to us for a broad range of data protection and cyber security advice. We provide ready-made templates for all of your record keeping and documentation which we help you complete and maintain .
Our assisted compliance service assures the maintenance of all the necessary records, including Data Protection Impact Assessments, records of data processing and privacy-related policies.
Investigation, breach recording, crisis communications and breach mitigation. On-site or remote response with a cast-iron SLA to ensure that you meet your regulatory reporting requirements.
Independent monitoring and oversight of your data processing in line with regulatory requirements, accurate record keeping and regular assessment of the impact of your policies through on-site audit visits and assurance reports.
Liaison with the regulator and other relevant legislative bodies, direct handling of data subject access requests and other enquires; dealing with suppliers and customers including review of data sharing agreements.
*if you've licensed our policy framework
Given that no two clients are the same, we tailor our support to meet the needs of each of our clients. The selection of case studies below illustrates our flexible service and indicates the expert insight we are able to provide.
Please get in touch to learn more.
A comprehensive review of this charity's compliance with GDPR.
A health and social care charity in the UK, employing 1,000 staff and 3,000 dedicated volunteers approached Securys to explore outsourcing its DPO function.
Challenge: An in-house DPO position existed but the Senior team had concerns regarding the advice provided. Given the scale of special category data handled, the charity wanted greater reassurance.
Solution: The charity engaged Securys to provide ongoing outsourced DPO. Having ready access to expert advice streamlines the compliance process and minimizes the burden.
Securys manages every aspect from handling complex enquiries from data subjects to dealing with the local regulator and completing necessary regulatory paperwork.
Only ever a call away, Securys provides prompt advice across a broad range of data privacy challenges and our specialist expertise is proving invaluable to the client.
We are retained by the Director of IT and Finance and continue to work with the charity.
A comprehensive review of this charitable arts venue's compliance with GDPR.
This major charitable performing arts venue prides itself on its ranking as one of the world’s busiest theatres. Each year, it stages over 2,000 performances and events and employs in excess of 1,000 permanent members of staff.
Challenge: Our original introduction to this charitable organization had been to provide advice and support with their GDPR readiness project. Despite the organization not legally requiring the role of Data Protection Office (DPO), their newly appointed Legal Counsel approached Securys looking for outsourced DPO as a service support. Having worked with Securys in a previous organization, the General Counsel recognized the importance of ensuring that the personal data of all its stakeholders whether employees, donors or visitors was processed securely and lawfully.
Solution: Securys nominated an experienced DPO to assist the charitable organization. Only ever a phone call or an email away, the outsourced DPO is on hand to provide the necessary guidance and specialist advice. Tailored to the specific needs of the performing arts venue, the advice provided ranges from handling queries and DSAR requests in a timely manner to keeping their RoPA updated, undertaking supplier due-diligence, privacy supporting paperwork, breach support and liaison with the regulator if required.
Working both on and offsite, the outsourced DPO has provided reassurance, keeps the organisation informed of relevant legislative changes as well as provided specialist advice on specific queries raised by the organization.
Securys continues to work with this organization.
Building trust and reducing risk
An independent secondary boarding school with a long-established history initially approached Securys to fully assess its preparedness for the introduction of the GDPR. With over 550 pupils and more than 100 teachers and staff, the bursar wanted a review of its GDPR readiness as well as remediation support to ensure compliance with the new regulation. Securys was subsequently retained by the bursar as their outsourced Data Protection Officer (DPO).
Challenge: with such a long history, the school possesses extensive personal data, including sensitive medical and pastoral care information, which can be accessed by varying departments across the school site. Reassurance was needed that operations and fundraising remain fully compliant with privacy legislation, and that privacy rights of children are respected in a complex and international context.
Solution: provide a comprehensive Data Protection Officer service that includes an action plan to embed and monitor good data protection practice across the school, building on how safeguarding has previously been embedded; delivery of data protection training to school staff; reviewing and advising on data retention periods; advising on selection of suppliers who will access personal data; and support to build privacy by design into new activities such as the school’s Covid-19 response and changing methods of engagement with the school community.
Securys continues to work with this organization.
We are not a law firm, but we employ lawyers. We’re not a cybersecurity business but our staff qualifications include CISSP and CISA. We’re not selling a one-size-fits-all tech product, but we’ve built proprietary tools and techniques that work with the class-leading GRC products to simplify and streamline the hardest tasks in assuring privacy.
We're corporate members of The International Association of Privacy Professionals (IAPP) which is a resource for privacy professionals globally. A not-for-profit organisation, the IAPP offers a full suite of educational and professional development services and is the leading provider of privacy certifications. All our consultants are required to obtain one or more IAPP certifications.
We’re also ISO 27001-certified and have a comprehensive set of policies and frameworks to help our clients achieve and maintain certification. Above all, our relentless focus is on practical operational delivery of effective data privacy for all your stakeholders.
Jamaica
United Kingdom